LEGAL NOTICE
Entity Name: Nexenia Association
Legal Form: Non-profit association under Articles 60 et seq. of the Swiss Civil Code
Registered Seat: Canton of Geneva, Switzerland
Commercial Registry Number:
CHE-377.538.477
Contact Email:
Nexenia is a non-commercial, nonpartisan organization offering strategic procedural support in accordance with its statutes and internal governance rules. It does not provide legal representation, advocacy, or media-related services. All contact is reviewed under discretion protocols.
I. PRIVACY NOTICE
Effective Date: 05/09/2025
III. Data Controller
Nexenia Association
Geneva, Switzerland
contact@nexenia.org
IV. SCOPE
This privacy notice applies to the operation of www.nexenia.org and any related subdomains. It describes how Nexenia collects and processes personal data in compliance with the Swiss Federal Act on Data Protection (FADP) and the EU General Data Protection Regulation (GDPR), where applicable.
V. DATA COLLECTION
Nexenia does not actively collect personal data through this website. The site contains no forms, tracking pixels, or user analytics systems. We do not use behavioral profiling, newsletter subscriptions, or user registration.
If you choose to contact Nexenia via email, any data you voluntarily disclose (e.g., name, affiliation, message) will be handled in accordance with this policy.
VI. TECHNICAL LOGS
Our web hosting provider may retain brief server logs (e.g., IP address, timestamp) for security and diagnostic purposes. These logs are not linked to user identities and are deleted automatically after short retention periods unless required for system integrity.
VII. COOKIES
This website does not use advertising cookies, tracking cookies, or third-party marketing technologies. Any functional cookies used are strictly necessary for site performance and do not store personal information.
As no consent-based cookies are deployed, a banner is not required under GDPR or Swiss data law.
VIII. LEGAL BASIS
When processing personal data (such as emails received via direct contact), we do so under legitimate interest, or upon your consent where applicable. All data handling is limited to the specific purpose of assessing procedural alignment and determining eligibility for engagement.
IX. DATA RETENTION
Correspondence data is retained only for the time necessary to assess, and if applicable, manage potential engagement in accordance with Nexenia’s internal governance protocols.
Unsolicited, non-aligned, or ineligible inquiries are documented briefly, reviewed under discretion, and deleted or anonymized as appropriate.
Where engagement proceeds, any retained correspondence is stored securely on a Swiss-based, access-controlled server, in compliance with Nexenia’s confidentiality protocols and applicable data protection law.
X. CONFIDENTIALITY OF COMMUNICATIONS
All communications are reviewed internally under strict confidentiality and discretion rules. Email exchanges do not constitute formal engagement unless explicitly confirmed by Nexenia.
We recommend encrypted email (e.g., ProtonMail) for sensitive correspondence. Messages sent over open networks are not encrypted by default.
XI. RIGHTS OF DATA SUBJECTS
Under the GDPR and FADP, you may request:
Access to your data
Correction of inaccuracies
Deletion of your data
Restriction of processing
To exercise your rights, contact: contact@nexenia.org
XII. CHANGES TO THIS NOTICE
This policy may be updated to reflect legal or operational changes. The most current version will always be available on this page.